Title: Corporate Secretary  

Term: One year. Note: Board members are elected to three-year terms starting in March of each year. Following the election, each new board then elects its officers for the following year.

Description: The Corporate Secretary works closely with the Chairperson to prepare agenda’s and deliver meeting notices; as well as preparing reports for distribution and recording actions taken. The Corporate Secretary also reviews and stores legal documents as well as reviews and signs board meeting minutes.

Tasks:

• Corporate Records 
  • Maintain in Google Workbooks folders information containing the governing documents, key governance policies, agendas, minutes for Board and Executive Committee meetings, and official board correspondence.
  • Maintain Google Workbook copies of local, state and Federal documents (bylaws, articles of incorporation, State Charter, IRS classifications, etc.). 
  • Maintain a list of all state and Federal filing requirements and due dates (on Board Calendar and/or as a list in Google Workbooks).

     

• Board/Executive Committee Meetings. 
  • Distribute Agenda to Board Members. 
  • Record minutes of all Board/Executive Committee Meetings.
  • Post minutes to google workbooks. 

     

• Board Members 
  • Maintain list of Board member names and contact information in Google Workbook. 

     

• Communication
  • Follow up with the Executive Director periodically to ensure that donations are acknowledged within two weeks of donation receipt.
  • Maintains Board Calendar to ensure awareness of meetings, events, and annual requirements.

     

• Liaison Duties 
  • Participates in other committees and with support functions when necessary.

Additional Information: 

The Board is made up of 12 unpaid members, of which the officers make up a five-person Executive Committee that meets monthly to discuss major issues prior to the regular monthly Board meeting.  Meetings are the first and third Thursdays of each month from 9:00 am to approximately 11:00 am.  Background in business or non-profits, and interest in senior care or dementia is helpful.  If interested, text or call Deb Brantley at 610-308-5508.